Useful Information for New Undergraduates

On this page you will find some useful information from the College, the Junior Common Room (the JCR – the undergraduate student body), the University and others. This might seem a little overwhelming, but most of it will be relevant and helpful to you and some of it may require action on your behalf, so we urge you to read it all when you can. Please also remember to check the Next Steps and Dates & Events pages for other information about your arrival at Brasenose.

Please note: the information on this page is likely to be updated as the start of term approaches, so please ensure you check it regularly.


Welcome Letter from the Senior Tutor: you should already have received a confirmation letter from the Senior Tutor, but it is also available here.

Academic Briefing from the Senior Tutor: some key information from the the Senior Tutor on studying at Brasenose is available here.

Course Information: you should have received some introductory material from your tutors. Please email us if you have not received anything.

Accommodation: you should already have received an email asking you to apply for accommodation. Once your place has been confirmed you will receive an email in late August or early September telling you which room you have been allocated and asking you to confirm your acceptance of it. If you do not receive anything by Friday 18th September please contact the Accommodation Office.

For information on moving in and quarantine (if applicable) please see the Dates & Events page.

College Contract: before enrolling as a student you will be asked to sign a College Contract to agree the terms of your relationship with Brasenose. We will send the contract to you when we contact you about enrolment.

Student Finance, Batels and Tuition Fees: Brasenose and the University have jointly produced a Finance Guide for new undergraduates.

You will be invoiced for your tuition fees for the whole year and your batels (accommodation charges) for Michaelmas Term when you arrive, and payment is due by Wednesday of 2nd Week (21st October). You do not need to pay anything before arriving at college. Please note the information on payment methods given on page 4 of the finance guide.

Bank Accounts: Guide to opening a UK bank account: Oxford Bank Account Guide for European and International Students 2020 (updated)

College Map: we have produced a map of the main College site which also provides information on who to contact about various common queries.

IT: once you have returned your University Card Form (see the Next Steps page for more) you should receive an email giving you information on your University IT account (including your email address) and asking you to register online. More information about IT in College can also be found here.

The College IT Office will be holding online IT inductions on Monday 7th, Monday 14th and Monday 21st September, and will send you an invitation once your University  IT account has been set up. The induction session will guide you through setting up all the systems and accounts you will need as a Brasenose student.

Recommendations for IT equipment to support your learning can be found here (updated).

College Library: the College Librarian has prepared some introductory library information about Brasenose’s Library and its facilities.

Blackwells: Some information about where to purchase your academic books can be found here. 

Bodleian Libraries: Introductory video for new readers

Student Handbook: known as the Blue Book, this outlines the key student regulations and gives more information on our welfare network, college facilities and student services. The 2019/20 version is available on the College website and the 2020/21 version will be published before the start of term. Hard copies are available on request.


The JCR (Junior Common Room) is the student body representing undergraduates in Brasenose. They have produced a number of documents which you will certainly find useful.

Freshers Guide: the JCR’s Freshers Guide for 2020 is available here.

The JCR have also produced a short guide which debunks some of the common myths about living at Oxford.

Freshers’ Week Timetable: This can be found here.

Information on JCR Charges: the JCR operates a number of schemes for which a charge is added to your batels. Please read the letter from the JCR Treasurer for further information and details on how to opt out if you would like to do so.

International Students: the JCR have also produced a guide for International Students.

JCR Meetings: a guide to how the JCR makes decisions and how you can get involved.

Link to Facebook site: the JCR also invite you to join the Brasenose College JCR 2020-21 Facebook group. Please note that the college is not responsible for the information on Facebook.

Link to YouTube channel: the JCR have created a number of useful videos such as how to order food using Upay and how to collect post from the Lodge, the channel can be found here. Please note that the college is not responsible for the information on YouTube.

Welfare: in addition to the College’s Welfare Team, the JCR has a number of Welfare, Women’s and Diversities & Equalities Reps, who have prepared a Welfare Guide.


The University’s site for new students also has lots of useful information, and you should certainly look through it.

The University Student Handbook is available online. (updated) The University have also provided some information on changes made to the handbook since the version that you were directed to when you received your offer.

University Libraries: information on the University libraries is available here. The Bodleian Library have created a Welcome video that is available here. Alternatively you can take advantage of offers at Blackwells. 

Academic Dress: a number of clothing shops in Oxford offer special deals on academic dress which you may like to take advantage of. These include Shepherd and Woodward, Castell and Son, the University Shop and Walters

TV License: you need a TV Licence to watch or download BBC programmes on demand, including catch up TV or on BBC iPlayer. More information is available here.