Next Steps for New Postgraduate Students

Please note: the information on this page is likely to be updated as the start of term approaches, so please ensure you check it regularly.

1. Arrival

  • Arrival/Moving In: the College is still finalising plans for Graduate Freshers to move in to college accommodation, but there are likely to be a series of bookable slots over about a week. We will contact you about these arrangements (including details of how to book a slot) in due course. To help us plan this please enter the date that you intend to arrive in Oxford via our Submission Portal. If you have any queries about your accommodation please email the accommodation manager.
  • Quarantine: the College will be identifying international students who may need to quarantine upon arrival to the UK, and will contact you separately to confirm arrangements once they have been finalised. We anticipate that you will be able to move into college early enough to have completed your quarantine period by Monday 5th October.

2. University Contract

You should by now have received your University Contract (card form) from your department. Please ensure that this is signed and returned promptly, with the requested photo, to the address provided on the form. This contract will generate your University card and email account and so any delay in returning this can cause problems on arrival. If you have not yet received your University card form, please email us.

3. Medical Information

Update: Please ensure that you have your NHS number available to you, and if you are an international student please register to get an NHS number  as soon as possible. You will need this if you are required to use the use the University’s Early Alert Service.

The College Doctors have written a letter giving information on how to register with them. Please complete this process as soon as possible, so that you can be registered before you come to Oxford, and will therefore be entitled to medical care from the moment you arrive. This letter also contains some information from the College Nurse.

The University have also produced a letter about immunisations.

If you are unsure how the UK healthcare system works, then a useful guide is available on the website of the UK Council for International Student Affairs.

If you are already registered with a surgery in Oxford and would prefer to stay with your current surgery, please email us with the details.

4. Online IT Induction and Student Registration

Once you have returned your University Contract to your department (see point 2 above) your University IT account will be set up. You will be sent an email giving you your login details and asking you to enrol online for your course and an IT induction, and it is very important that you do so as quickly as possible. If you have not received this email by Monday 28th September please email us.

Once you have activated your email account the College’s IT Office will contact you to invite you to one of their online IT inductions, which are taking place on Monday 7th, Monday 14th and Monday 21st September. This session will help you set up all the key IT systems and accounts you will need as a Brasenose student.

5. Students with Disabilities or Health Concerns

If you have a disability or medical condition (including dyslexia and dyspraxia) you may wish to contact the College’s Disability Advisor, Sara Scott. It is very important that you contact Sara quickly if you require any adjustments or support so that the College can make suitable arrangements in preparation for your arrival.